Added 16/05/2023
- Work for an international and multicultural company
- Work as a team with enthusiastic colleagues
About Our Client
Our client is an international well-known law firm located in the center of Brussels. Offices are reachable by public transports.
Job Description
As Personal Assistant, you will handle the following tasks:
- Acting as a personal assistant to a partner and/or a number of lawyers, including diary management,handling of correspondence both internally and externally, preparing presentations, answering phone calls and taking messages.
- Apply excellent diary management skills to deal with,often complex, travel arrangements. Much of this work will include international travel and hotel booking,making client meeting arrangements and invoicing travel expenses.
- Organising, co-ordinating and arranging meetings for clients and lawyers by sending out meeting requests,liaising with parties involved and coping with ad hoc client and networking events such as breakfast/lunch meetings; conferences etc.
- Administration of all files (paper and electronic). Ensuring that all internal and external correspondence, original documents and notes are filed.
- Extensive email management, including filing all client or department related emails as appropriate and dealing with queries in lawyers' absence, including corresponding with clients, other lawyers and agencies.
- Billing: assist in production of invoices, this includes various tasks; collating information, checking drafts,liaising with partner, associates and billing team to ensure the invoices are dispatched correctly and on time, using3E and Intapp systems
- Other tasks: Providing ad hoc assistance to visiting partners/senior associates when required; updating client contacts, client lists and other mailing lists using internal global systems; occasional exterior missions (to agencies,clients,…).
The Successful Applicant
- Ideally 5 years of experience, preferably in a similar function
- IT literate: MS Office (especially Word and Excel)
- A very good level of English. Any other EU language is an asset
- Formal secretarial qualification (and experience) is an asset
- Team player, able to build good working relationships with colleagues
- Ability and drive to show initiative, and not merely take instructions
- Must always have a mature attitude and be able to adhere to confidentiality practices, as you will deal at times with sensitive and confidential information
- Self-learner, reliable, flexible, job conscious and helpful
- Good communication skills, ability to deal with people at all levels
- Positive, pro-active, professional attitude, able to remain calm under pressure and able to work to tight deadlines
- Ability to prioritise and use initiative
- Good organisational skills and attention to detail
- Good presentation skills and self-confident
What's on Offer
- A permanent and full time contract
- An attractive package
- An international and corporate environment with enthusiastic colleagues
Contact
Julie Poubeau
Quote job ref
JN-052023-6043091
Job summary
Sector
Business Support
Sub Sector
Legal Secretary
Industry
Business Services
Location
Brussels-city
Contract Type
Permanent
Consultant name
Julie Poubeau
Job Reference
JN-052023-6043091
